GRSciColl includes four categories of data records that provide information on:
Institutions that house collections such as museums, botanical gardens, seed banks, culture centers, biomedical research institutions, drilled core repositories, etc.
Institutional and Project Collections that are owned or managed by the institutions. Institutional collections are defined as those that are supported through institution-wide resources whereas project collections are those that may be housed at the institution but are under the direct care of individual project funds.
Personal Collections that are owned or managed by individuals and are not subject to regulations of a larger institution.
Staff Members who research and/or manage the collections.
The connectivity between these data categories follows a few rules:
Institutions, Institutional/Project Collections and Staff Members are all linked. Similarly, Personal Collections and Staff Members are linked.
Institutions must have at least one linked Staff Member; if more than one is associated then a Primary Contact must be identified.
Institutional/Project Collections must be linked to the Institution under which they are held.
Staff Members must be linked to at least one collection (Institutional/Project or Personal) but may be linked to as many as is applicable. If the Staff Member is linked to Institutional/Project collections, their primary Institution should also be identified.
Due to the definition of Personal Collections, these do not have to be linked to an Institution but must have at least one linked Staff Member; if more than one is associated then a Primary Contact must be identified.