Data Structure for GRSciColl

GRSciColl includes four categories of data records that provide information on:

  • Institutions that house collections such as museums, botanical gardens, seed banks, culture centers, biomedical research institutions, drilled core repositories, etc.
  • Institutional and Project Collections that are owned or managed by the institutions. Institutional collections are defined as those that are supported through institution-wide resources whereas project collections are those that may be housed at the institution but are under the direct care of individual project funds.
  • Personal Collections that are owned or managed by individuals and are not subject to regulations of a larger institution.
  • Staff Members who research and/or manage the collections.

The connectivity between these data categories follows a few rules:

  • Institutions, Institutional/Project Collections and Staff Members are all linked. Similarly, Personal Collections and Staff Members are linked.
  • Institutions must have at least one linked Staff Member; if more than one is associated then a Primary Contact must be identified.
  • Institutional/Project Collections must be linked to the Institution under which they are held.
  • Staff Members must be linked to at least one collection (Institutional/Project or Personal) but may be linked to as many as is applicable. If the Staff Member is linked to Institutional/Project collections, their primary Institution should also be identified.
  • Due to the definition of Personal Collections, these do not have to be linked to an Institution but must have at least one linked Staff Member; if more than one is associated then a Primary Contact must be identified.

For more information about the data structure, find our documentation here which includes a list of our controlled vocabulary.

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